Annual Canvass 2019 Returning your Household Enquiry form
In August each year, every household in Nottingham is sent a Household Enquiry Form (HEF). This is part of the “annual canvass” which we are required to conduct by law to ensure that the electoral register is complete, accurate and up to date.
Household Enquiry Form
What is the HEF and why have I received one?
You have received a Household Enquiry Form (HEF) as part of the annual canvass. This is a survey of all the households in the country that takes place each year to ensure that the electoral register is up to date.
The purpose of the HEF is to find out whether the information that we currently hold on the electoral register for your household is correct. HEF forms are addressed to ‘The Occupier’ and will give the details of anybody who is registered to vote at your address. Properties, where no one is registered to vote, will receive a blank HEF.
All residents of a household who are eligible to register to vote must be included on your HEF. Eligible residents are:
- People aged 16 years or over (although they will not be able to vote until they turn 18)
- British, Irish and EU citizens
- Commonwealth citizens who have leave to remain in the UK or who do not require such leave to remain
Read more about who is eligible to register to vote.
My information on my HEF is correct and has not changed
You can send a “no change” response using any of the following methods.
- Visit householdresponse.com/nottingham
- Call the automated phone service on 0800 197 9871. When prompted, you can confirm that all the details on your HEF are correct
- Text ‘NOCHANGE’, followed by both parts of your security code, to 80212. Standard charges may apply
Please only return your completed HEF by post if you are unable to use any of the options above. If you are returning the paper form to tell us that there are no changes, please complete the Declaration in Section 5 and send the form back in the return envelope addressed to Electoral Reform Services, London.
My information on my HEF is incorrect and needs changing
Changes we need to know
You can notify us of any changes to your Household Enquiry Form (HEF) by submitting your response at www.householdresponse.com/nottingham.
If you are unable to use the online HEF response service, you can return your paper form by post. In this instance, please make any relevant amendments in Sections 2 to 4, then complete the Declaration in Section 5 and send the form back in the return envelope addressed to Electoral Reform Services, London.
Where possible, please use the online service rather than returning the paper form.
Examples of changes
Anyone is aged 76 or over
Anyone’s nationality has changed or is incorrect
Anyone would like to request or cancel an absent (postal or proxy) vote
Anyone would like to change their ‘open register’ preference
Deadline for responding to the HEF
After I respond to HEF
secure your right to vote
improve your credit rating
ensure that you have access to council services
avoid an £80 fine and multiple ITR reminder letters
Made a mistake when responding to HEF
If you have responded to your Household Enquiry Form (HEF) and realise that you made a mistake, please contact Electoral Services on 0115 876 4111, or at email@example.com, to advise which information was entered incorrectly and what the correct information should be. Please do not attempt to submit another response via one of the automated channels or by post.
When you make contact with us, please tell us your postcode and house number, and, if possible, your two part HEF security code (printed in bold on the front page of the form). We will amend the information as you instruct to ensure that the right details are recorded for your household.
Invitation To Register (ITR) form
secure your right to vote
improve your credit rating
make it quicker and easier to access some council services
avoid an £80 fine and ITR reminder letters
Not registered to vote
Nobody in your house eligible to vote
I'm a student with a second address
I'm a landlord of a business premises or an empty property and a HEF has been sent to the address
I've received a HEF for my second home
I am responsible for returning the HEF for a house of multiple occupancy (HMO)
Someone household does not have the mental capacity to register themselves to vote
I am in danger or my life is at risk and I do not want to disclose my details on the HEF or ITR forms
If you are concerned about your name and address appearing on the electoral register because it could affect your safety, or the safety of someone living with you, you may be able to register anonymously.
In this instance please complete your paper Household Enquiry Form (HEF), making a note on the HEF to request an anonymous registration application form. Remember to cross out the name of anyone listed on the HEF who no longer lives at the address, and to complete the Declaration in Section 5 before sending the form back in the return envelope addressed to Electoral Reform Services, London.
When we receive your HEF, we will send you an application form to register anonymously, which you should complete and return along with evidence to support your application. We can accept any of the following as supporting evidence.
Eligible court documents you can use to support your application
- an injunction to restrain a person from pursuing any conduct which amounts to harassment granted in proceedings
- an injunction granted under Protection from Harassment Act
- a restraining order made under the Protection from Harassment Act
- a restraining order on acquittal
- a non-harassment order
- a non-molestation order made the Family Law Act
- a matrimonial interdict
- a domestic interdict
- a relevant interdict
- an interdict that has been determined to be a domestic abuse interdict
- any interdict with an attached power of arrest
- a forced marriage protection order or interim forced marriage protection order
- a domestic violence protection order
- a female genital mutilation protection order
No other court documents are acceptable and the court document must be in force on the day of your application to register anonymously.
An attestation from a qualifying officer supporting your application.
Only those listed below may attest an application. The attestation cannot be delegated to a more junior person within an organisation. A qualifying officer can be:
- a police officer of or above the rank of inspector of any police force in England and Wales
- a police officer of or above the rank of inspector of the Police Service of Scotland
- a police officer of or above the rank of inspector of the Police Service of Northern Ireland
- the Director General of the Security Service
- the Director General of the National Crime Agency
- any director of adult social services in England
- any director of children’s services in England
- any director of social services in Wales
- any chief social work officer in Scotland
- any director of social services of a Health and Social Services Board
- any executive director of social work of a Health and Social Services Trust
- any registered medical practitioner
- any registered nurse or midwife
- any person who manages a refuge. A “refuge” means accommodation with a planned programme of therapeutic and practical support for victims of, or those at risk of, domestic abuse or violence
Read more about registering to vote anonymously.
No fixed address
You will not receive a Household Enquiry Form (HEF) if you do not have a fixed address, as these forms are sent to properties and not to individuals.
However, you can still register to vote even if you do not have a fixed address. This could be because:
- You are homeless
- You are living on a boat or other movable residence
- You are part of the travelling community
- You are a person who has been remanded in custody, but you have not yet been convicted of any offence
- You are a patient in a mental health hospital (sectioned under certain circumstances only)
- You are a merchant seaman
To register to vote, you need to give a “qualifying address” where we can locate your registration. This could be a previous address that you still have ties to, an address where you spend the majority of your time, or an address where you would be living if it weren’t for your current situation.
You can register online by going to www.gov.uk/registertovote or you can contact Electoral Services at firstname.lastname@example.org or on 0115 876 4111 to request a registration form (no fixed address).
Read more about registering to vote with no fixed address.